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Stantec Projects Administrator in WELLINGTON, New Zealand

Projects Administrator - ( 240001HO )


Projects Administrator

Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

About the role

We need a professional, friendly, and enthusiastic person to join our Wellington Water / Project Management team as a Projects Administrator

In this role you'll provide:

  • Administration Support to the team, including printing, filing, archiving, formatting documents arranging meetings and taking meeting minutes.

  • Data entry of information into and extraction of information from Project Management systems

  • Setting up and tracking of Purchase Orders and accruals in client finance system.

  • Prepare (with guidance), coordinate and maintain Project QA documentation including monthly reporting and auditing, ensuring accuracy and currency of documents

  • Comply and support with the Stantec Integrated Management System which includes Quality, Environment and Health and Safety Management

  • A friendly and positive communication style and the ability to work collaboratively in a team environment to meet deadlines.

  • You will be comfortable working and communicating with a range of team members and also external clients.

To be successful in the role, you will have experience in a comparable team administrator position, be self- motivated, have excellent communication and Microsoft Office skills, particularly Word, Excel, and PowerPoint. If you have superior time management skills, the ability to prioritise and be well organised, we want to hear from you.

What we offer

Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.

  • A Friendly inclusive work environment.

  • Flexible Working Arrangements including purchasing up to 4 weeks additional leave and provision for school term contracts, job sharing and part time employment.

  • Learning and Talent Development Programs including global programmes, online learning, and on-the-job learning

  • Mentoring for your own development

  • Professional Memberships

  • Health Insurance – Income Continuance Insurance (ICI) – Life Insurance

  • Service Recognition Awards

  • Employee Assistance Program



Primary Location : New Zealand-Wellington-Wellington

Organization : BC-3101 Water-NZ New Zealand

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Apr 11, 2024, 2:24:24 PM

Req ID: 240001HO

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans