Skip to main content

Redefine your personal best

Job Information

Stantec Tax Manager, Global Mobility in Waterloo, Ontario

Tax Manager, Global Mobility - ( 240000RY )


Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 28,000 employees working in over 400 locations across 6 continents. Our Functional Services Team includes Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing/Communications, Practice Services and Real Estate and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Human Resources.

Your Opportunity

We are looking for a Tax Manager to join our passionate, collaborative and results-driven Global Talent Mobility team. As part of the larger HR Talent Services team of subject matter experts focused on employee experience, this role will be responsible for managing the tax compliance for our globally mobile population, including international assignments, international relocations, short term business travelers and our international remote work population. You will closely partner with our finance and payroll teams to ensure end to end tax compliance and work collaboratively, influence and educate internal and external stakeholders, acting as a subject matter expert.

Your Key Responsibilities

  • Support the global mobility team in conversations with the business regarding the tax implications of an assignment or relocation and assist with the preparation of cost estimates by providing the relevant tax estimates.

  • Partner with our payroll teams and tax service provider to determine the optimal payroll setup in the home and host locations to ensure end-to-end compliance. Provide the appropriate payroll instructions to our payroll teams and support with processing and implementation.

  • Manage the overall employee and employer tax compliance and reporting obligations for our assignment population and business travelers, including shadow payroll, annual tax returns, social security certificates of coverage and year-end reconciliations.

  • Oversee year-end timelines for each country to ensure the applicable assignment information is reported in home and host country payrolls (including all assignment benefits, foreign tax information and tax equalization balances).

  • Manage the administration of our Tax Equalization Policy, including advising of the appropriate hypothetical tax deduction, assisting payroll with any reconciliations at year end and supporting our tax vendor with employee Tax Equalization discussions as required.

  • Work closely with our tax vendor on all aspects of our engagement, including managing the annual tax return filing for our mobile population, preparing the year end authorization list with support from the global talent mobility team, review and approve out-of-scope requests, review and approve invoices from our tax service provider and be the point of escalation for any service-related issues with Stantec’s Tax provider.

  • Review and approve tax equalizations settlement calculations for expatriate employees and ensure tax equalization and tax return balances and paid/recovered in a timely manner. Develop the appropriate processes to streamline the end-to-end tax equalization settlement process.

  • Lead expatriate tax projects in collaboration with relocation and tax vendors, global payroll and corporate tax functions to ensure we are adopting a best practice approach.

  • Support the development and continuous improvement of the Global Mobility program by building strong relationships and collaboration with internal stakeholders to develop, govern and maintain Global Mobility policies as it relates to tax.

  • Drive strategic thought leadership for business tax planning opportunities to minimize risk and exposure to Stantec and employees.


Your Capabilities and Credentials

  • Excellent communication and interpersonal skills, problem-solving and decision-making skills, and ability to handle sensitive situations/documentation.

  • High attention to detail and the ability to be proactive and flexible in managing a number of priorities.

  • Proven ability to work effectively at all levels of the organization and across other functional areas.

  • Compliance and risk management expertise along with process improvement experience.

  • Influencing and collaboration skills managing internal and external stakeholders.

  • Effective customer service skills ensuring a positive experience for our internal stakeholders.

  • Comfort with ambiguity and ability to use sound judgment to drive complex issues to resolution.

  • Comfortable working with assignments/relocations to locations that may not have established processes or have had previous assignments.

Education and Experience

  • Bachelor's Degree in Accounting or a related field.

  • Minimum 10 years of Expatriate Tax/Global Mobility tax-related experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

  • Demonstrated experience with expatriate payrolls, tax equalization policies and new country set-up.

  • Strong expatriate tax and social security experience in a professional service firm along with some in-house Global Mobility experience is preferable.

  • In depth US and UK (dual-handler) expatriate tax experience is desirable.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Typical office environment working with computers and remaining sedentary for long periods of time. Travel may be required from time to time, expected at 10%.

Our people are at the core of everything we do. Driven by a culture of inclusion, we offer dozens of employee resource groups, growth opportunities, and flexible work arrangements.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Alberta-Edmonton

Other Locations : Canada-Ontario-Toronto, Canada-Alberta-Calgary, Canada-Ontario-Waterloo

Organization : BC-1197 HR Talent Services-CA Canada

Employee Status : Regular

Job Level : Manager

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Feb 23, 2024, 7:52:38 AM

Req ID: 240000RY


Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans