Administrative Assistant - ( 240000U1 )

Description

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity:

We are currently seeking an Administrative Assistant for our Vancouver, BC office. This position is 5 days/week – remote & office. We are looking for a highly motivated individual with administrative skills to provide support to our Vancouver office and secondary support to the other offices and staff of Stantec as required. The administrative team works together as a pool of support for our Buildings group.

Your Key Responsibilities

The duties of administrative support include, but are not limited to the following:

• Perform clerical functions such as typing, filing, scanning, photocopying, courier, and printing.

• Travel coordination including booking flights, hotels, and car rentals.

• Formatting, proof reading and preparation of all types of documents including but not limited to reports, proposal, specifications, presentations, contracts, drawings, spreadsheets, tenders etc. to company standards as assigned.

• Electronic calendar management including scheduling meetings, boardroom bookings, arranging catering and making lunch reservations as required.

• Assist with preparation of expense submissions and timecard administration.

• Assist with entering/updating proposal pursuits and project information into the company-wide database.

• Electronic file management and records management.

• Add/update resumes and project profiles in the company-wide database.

• Order business cards, and promotional materials as required.

• Assist with PowerPoint presentations, proposal assembly, online research.

• Assist with special event planning, including social committee activities, staff meetings.

• Cover reception desk as needed.

• Other duties may be assigned such as team building initiatives with the Buildings and Administrative teams.

• Coordinate learning credit Lunch N Learns with Architects, Intern Architects and Engineers-In-Training.

Qualifications

Your Capabilities and Credentials:

• Proficient level of skills/experience using Microsoft Word, Excel, PowerPoint and, Outlook, MS Teams, and Adobe skills with managing PDFs.

• Proofreading and editing skills an asset.

• Familiarity with ISO 9001 an asset.

• Legally able to work in the country in which the position is based.

• Ability to prioritize duties and work under pressure and tight deadlines.

• Written and verbal communication skills – articulate and diplomatic manner.

• Demonstrate initiative and a proactive approach to daily tasks.

• Great interpersonal skills and ability to work independently as well as part of an effective team.

• Methodical, accurate and consistent attention to detail.

• Good organizational skills.

• Ability to manage sensitive and sometimes confidential information.

• Self-motivated and able to take responsibility.

• Punctual and reliable.

• Flexible attitude.

• Ability to build good relationships at all levels, internally and externally.

• Willing to undergo security clearance to work on confidential projects.

Education and Experience

• Experience and education relating to office administration with 2 years’ experience in a consulting environment; experience within a consulting engineering or architecture professional environment is highly desirable.

Typical hybrid office environment working with computers and remaining sedentary for periods of time with standard ergonomic sit-stand desks.

Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• Lower Mainland $45,200 - Lower Mainland $61,000 Min/Max Pay Range for postings located in BC (Lower Mainland includes Vancouver & Burnaby)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-British Columbia-Vancouver

Organization : BC-1443 Buildings-CA British Columbia

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Feb 22, 2024, 7:35:35 PM

Req ID: 240000U1

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans