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Stantec Sr. Project Manager Assistant in SACRAMENTO, California

Sr. Project Manager Assistant - ( 230004L9 )


The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?

Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!

Your Opportunity

The Senior Project Manager Assistant provides timely, accurate, and professional project and administrative support to architectural leadership and project management staff in keeping with Stantec's high standards.

Your Key Responsibilities

  • Maintain HCAI login to eServices Portal. Support related tasks including:

    • Process Project Review Plan Review Applications.
    • Assist in development of TIO. Coordinate information provided by Team Members.
    • Process LOA / NSC documents
    • Process Building Permit Applications
    • Process Contractor / DPOR / IOR supplantations.
    • Process Verified Reports.
    • Process Project Close Out Documents.
    • Process ACDs.
    • Maintain NMA logs.
  • Provide Construction Administration support to the Project Team including:

    • Maintain Submittal Logs. Route and track submittals.
    • Maintain RFI Logs. Route and track submittals.
    • Support project communication for the Team.
  • Maintain eBuilder login. Support Project Team including:

    • Process Action Items. Open / Close / Manage Action Items.
    • Route RFIs
    • Route Submittals
  • Assist with Meetings, including set-up via MS Teams, taking meeting minutes and notes, finalizing notes, and distributing meeting minutes.

  • Support general project organization including:

    • Tracking milestones
    • Maintaining project schedules


Your Capabilities and Credentials

  • Professional experience in the architecture/engineering/planning industry is preferred.

  • Strong working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and Teams

  • Working knowledge of Newforma preferred.

  • Familiarity with the 7 typical architectural design phases: Pre-Design, Schematic Design, Design Development, Construction Documents, Permitting, Bidding, Construction Administration.

  • Working knowledge of eBuilder and HCAI eServices Portal preferred.

  • Ability to deftly manipulate data within spreadsheets and database systems.

  • Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.

  • Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.

  • Ability to operate telephone system and standard office equipment.

  • Strong verbal and written communication skills.

  • Ability to maintain a professional, polished appearance and demeanor.

  • Excellent interpersonal skills.

Education and Experience

  • Associates degree or higher in related field.

  • 2 years’ experience in a professional office environment or equivalent combination of education and experience.

  • Professional experience in the architecture/engineering/planning/construction industry is preferred.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

  • $37.98 - $55.05 Min/Max Pay Range for postings located in CA

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-California-Sacramento

Organization : BC-2014 Buildings-US Pacific

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Nov 20, 2023, 2:46:31 PM

Req ID: 230004L9

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans