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Job Information

Stantec Operations Assistant in MIAMI, Florida

Operations Assistant - ( 210002XS )


Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top community development talents on work that’s critical to our clients and the communities they support.

Your Opportunity

The Stantec Miami Florida is seeking an experienced, highly motivated individual to provide organizational and administrative support to our team. The position will play a key role by providing support to the local management team, assisting with all office operations.

Your Key Responsibilities

  • General clerical duties including photocopying, fax and mailing, maintain supplies and UPS/FEDEX.

  • Phone system several incoming lines

  • Greeting clients and vendors

  • Supporting conformance with company policies, procedures and ISO-certified Integrated Management System

  • Prepare documents in MS Word, Excel, Powerpoint, OneNote, and other programs

  • Prepare, edit, and format documents including correspondence, reports, proposals, drafts, memos, office address book and emails

  • Processes expense reports, invoices and orders

  • Schedule and coordinate meetings, appointments, internal and external events and travel arrangements.

  • Creating attractive graphics, maps and figures to include proposals, technical reports, meeting notes and presentations

  • Handle administrative requests and queries from leadership, project managers and engineers.


Your Capabilities and Credentials

The successful candidate will possess a strong work ethic and excellent organizational skills. The successful candidate will also possess the following qualifications:

  • Strong work ethic and commitment to safety.

  • Detail-focused individual, who can learn and adapt quickly

  • Demonstrate strong time management skills with the ability to prioritize and meet deadlines in a fast pace working environment

  • Ability to work with multiple project managers to assist in meeting deadlines

  • Excellent written and oral communication skills, strong time management skills

  • Flexibility and ability to work extended hours as required.

  • Enjoys working independently and within a team environment

  • Advanced proficiency in office systems, and general office maintenance

  • Advanced expertise in the Windows environment, including the full suite of Microsoft office programs, Word, Excel, Outlook, PowerPoint, OneNote and Adobe Reader/Writer.

  • A valid Driver’s License and a dependable personal means of transportation are required

Education and Experience

Minimum of 4-6 years' work experience in required. Experience in A/E (engineering, architectural or construction) consulting firm is preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Florida-Miami

Job : Administrative Support

Organization : BC-2194 Buildings-US Florida

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Nov 25, 2021, 4:12:54 PM

Req ID: 210002XS

Vaccine Policy: Beginning December 8, 2021, Stantec requires North America employees in many positions to be fully vaccinated against COVID-19 except those for whom a reasonable accommodation has been granted because a medical reason or a sincerely held religious belief, as required by law.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans