Skip to main content

Redefine your personal best

Job Information

Stantec Document Controls Coordinator in Hauppauge, New York

Document Controls Coordinator - ( 230002OO )


Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

We are seeking a Document Control professional to coordinate and ensure there is information consistency across Buildings and Shared Services business centers projects by assisting with the development and execution of various forms of project documentation while maintaining control and traceability of the project documents from project initiation through completion.

Your Key Responsibilities

  • Work closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.

  • Provide solutions and guidance to the business center and project teams to ensure that document control procedures, processes, and systems are clearly understood and properly utilized.

  • General document and revision tracking.

  • Responsible for the coordination and use of the respective software platforms for the coordination of project deliverables.

  • Responsible for supporting team members in the proposal process.

  • Support general administrative activities.

  • Support records retention.

  • Support and promote various employee programs, including social and community engagement activities.


Your Capabilities and Credentials

  • Excellent communication and interpersonal skills.

  • Excellent organizational skills and attention to detail.

  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.

  • Proficiency in MS Office Suite and Adobe Acrobat.

  • Prior work in document controls / administrative assistant role is a plus.

  • Prior experience in consulting or working for a Construction Manager/General Contractor is a plus.

  • Ability to learn client required systems. Prior experience with Newforma, Procore or similar systems is a plus.

Education and Experience

  • Years of experience: 3 plus.

  • Preferred: 2 Year Construction Management Degree or equivalent experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

  • 63,000 - 88,200 Min/Max Pay Range(s) for postings located in NYC/NY

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Connecticut-Stamford

Other Locations : United States-Massachusetts-Burlington, United States-New York-Albany, United States-New York-Vestal, United States-New York-Hauppauge, United States-New York-Rochester, United States-New York-New York

Organization : BC-2230 Buildings-US Northeast

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 20 % of the Time

Schedule : Full-time

Job Posting : Apr 19, 2024, 6:15:09 AM

Req ID: 230002OO


Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans