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Stantec Document Control Specialist in Edmonton, Alberta

As energy availability becomes increasingly critical, there’s no end to the scope and significance of your work — and to where it can take you at Stantec. Every day, we’re problem-solving and collaborating on projects that are as challenging as they are impactful. Whether designing a transformational cross-country pipeline, optimizing facilities, verifying the safety and reliability of an asset, or in the field overseeing construction projects, you’ll be joining a team of recognized industry experts on work that’s critical to our clients and our communities. The Oil & Gas industry is changing — and we’re helping clients stay ahead of the change. Join a team that’s working together with industry to deliver innovation for the long term on some of the most important and interesting projects around the world.

Finding efficient, safe, and economical ways to develop and deliver oil and gas is an ongoing challenge. From the Arctic to the Canadian oil sands and the US shale plays, our Oil & Gas team partners with clients to provide engineering, procurement, construction management (EPCM), permitting, survey, and environmental services across the upstream, midstream, and downstream oil and gas industry. We design facilities, pipelines, terminals, and refineries, as well as critical infrastructure like processing plants and field facilities. Through our partnerships, industry experience, and use of technology, we develop new and inventive ways to solve emerging issues, meet regulations, and increase productivity. Explore your career options with us.

Your Opportunity

We are currently seeking a causal Document Control Specialist to join our Oil & Gas group. This position will work under the direction of the Engineering Manager to modernize our document control processes and procedures, establish a fit for purpose electronic document management system (EDMS), and train users.

Your Key Responsibilities

  • Develop, set up (in collaboration with our applications and development team), and implement our EDMS as the standard digital document management system with the needed folder structures, attributions, and security protections to efficiently deploy and then manage documents for our engineering services delivery on programs of work.

  • Review and update our document control management standards, procedures, processes, and workflows in collaboration our Document Control group to reflect an efficient modern approach to document management and the use of the EDMS as our key repository of controlled engineering and project documents.

  • Train document control staff in the new procedures, processes, controls, and workflows necessary to perform digital document management within the EDMS to ensure that all controlled engineering and project records are maintained, transmitted, retained, and governed reliably and consistently to efficiently support our engineering services delivery.

  • Train engineering staff in the new procedures, processes, controls, and workflows necessary to align with digital document management within the ProjectWise system and ensure that they can access (read) our controlled engineering (CER) and project records (CPR) and that they understand their role in maintaining, transmitting, retaining, and governing documents reliably and consistently to efficiently support our engineering services delivery.

Your Capabilities and Credentials

  • Intermediate user of Microsoft office and Adobe Suite of products

  • Familiarity with the following programs would be an asset: FTP sites, Share Point, a variety of EDMS, and Consigno.

Education and Experience

  • 2-year post-secondary education in an Information and Technology program

  • Minimum 5 years of experience in a document control role within an Oil and Gas/Energy EPC firm.

  • Experience setting up the document management side of digital document management systems.

  • Experience writing document management procedures and processes.

  • Experience training stakeholders in new EDMS.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Job: Document Control

Primary Location: Canada-Alberta-Edmonton

Employee Status: Temporary

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Req ID: 210000TN

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans