Administrative Assistant - ( 24000240 )

Description

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 28,000 team members in over 400 locations across 6 continents are vital to making our Company stronger.

Your Opportunity

Your role will be to provide fully qualified administrative support to our team.

Your Key Responsibilities

• Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications and contracts.

• Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.

• Creates and maintains project plans, schedules and deliverables.

• Processes expense reports, invoices, orders, timecards etc.

• Manages calendars, schedules meetings, books meetings rooms.

• Coordinates travel itineraries and arrangements.

• Assists with document control including filing and archiving.

• Performs other administrative duties as required.

Qualifications

Your Capabilities and Credentials

• Excellent written and verbal communication skills.

• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments

• Ability to work effectively under pressure in a fast paced environment.

• Must be willing and able to take initiative when needed.

• Ability to deal with difficult situations and/or people.

• Proficiency in MS Office Suite.

Education and Experience

High School Diploma or equivalent with minimum of 5-6 years experience; or an equivalent combination of education and related experience.

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Florida-Deerfield Beach

Organization : BC-2168 Shared Services-US Deerfield Beach FL

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : May 22, 2024, 7:51:38 AM

Req ID: 24000240

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans