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Stantec Project Coordinator/Program Administrator in CHANDLER, Arizona

Project Coordinator/Program Administrator - ( 230004OV )


Your Opportunity

We are currently seeking a Project Coordinator / Program Administrator with strong multi-tasking, interpersonal, organizational and communication skills to provide administrative, operational and project related assistance to support several projects for a large mining client in our Chandler, Arizona office. This position is ideal for an individual who is an organized and motivated self-starter and takes pride in keeping a team well organized, running smoothly and can “think ahead”.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include, but are not limited to the following:

  • Coordinate with our project team across North America to facilitate meetings, coordinate travel and events, and support the internal execution of fast-paced, multi-discipline engineering.

  • Act as the office point-of-contact for clients and Engineering Service Providers to coordinate meetings, support networking events, and support the management team with external project coordination.

  • Work with Project Managers, Marketing, and other Administration staff to develop successful proposals that differentiate us from the competition.

  • Meeting HSSE goals and targets and personal project utilization requirement (>85%)

  • Liaise with staff members and assisting with project administration including:

  • Correspondence, schedules, minutes, spreadsheets, letters, reports, presentations, database lists, specifications, contracts, etc.

  • Organize, attend, and document project and team meetings including the coordination and tracking of action items and deliverables.

  • Create and maintain project schedules and deliverables, as requested.

  • Organize and manage aspects of filing and information retrieval related to project execution, business opportunities, and client management needs.

  • Collate and format specifications and proposals, edit and proofread for completeness.

  • Process expense reports and timecard administration through the oracle system.

  • Work with project managers and contractors on contract progress payments and change orders.

  • Provide follow up in a timely manner and prioritize/sequence multiple tasks.

  • Manage Outlook Calendars, set appointments, schedule meetings, identify potential scheduling conflicts and work collaboratively with others to resolve them.

  • Performing other duties as requested.


Your Capabilities and Credentials

We are seeking a self-motivated individual who ideally has experience working in an engineering or mining consulting firm, who has a demonstrated ability to learn quickly and adapt to new software tools and processes. Additional qualifications include:

  • Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, Visio, and Adobe Professional.

  • Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines.

  • Aptitude in working with numbers and general accounting experience; Accounts Payable.

  • Willingness to work overtime occasionally in order to meet deadlines. - Ability to work independently and in a dynamic team environment is required.

  • Good communication skills, both verbal and written.

  • Self-motivated and strong attention to detail.

  • This position requires the individual to be in the office 5 days a week.

  • Experience using Adobe Design Standards, specifically, InDesign, is a plus, but not a requirement.

Education and Experience

  • Experience organizing and improving program and project processes is desired.

  • Demonstrated experience working in a fast-paced work environment with multiple stakeholders is an asset.

  • Minimum of 8 - 10 years of experience working in a professional office environment.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Arizona-Chandler

Work Locations :

Phoenix AZ

Organization : BC-1829 Mining-US

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Nov 20, 2023, 6:49:35 AM

Req ID: 230004OV

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans