Stantec Payroll Manager in Chandler, Arizona
Grow with the best. Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 22,000 employees in over 400 locations worldwide. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Financial Services.
As a Payroll Manager within the Finance Services department you will lead a team of payroll analysts and administrators. You will be responsible for the compliance and governance of all legislative requirements and oversee the payroll services function across the United States. In this large, complex environment customer service, accuracy and timeliness are most important.
This role offers a challenging, rewarding and collegial work environment that provides the opportunity to make a difference. This role reports directly to the Payroll Director.
Your Key Responsibilities
Manage the daily duties of the payroll team along with the completion of the bi-weekly payroll including reconciliations. Ensure compliance with all company policies.
Ensure compliance to all employment legislation and regulatory guidelines such as payroll tax, accruals, 401(k) & benefit contributions, etc.
Supervise the completion of payroll related documents and reports bi-weekly controls.
Provide management reporting on key statistics generated from the payroll data.
Analyze, summarize, and implement process changes; work with the key stakeholders to ensure the provision of information technologies and other infrastructure department needs are met.
Establish appropriate controls to ensure compliance with payroll processes, company policy, and legislative requirements including developing payroll guidelines and processes, ensuring accurate and efficient administration of programs.
Guide and coach a team of payroll administrators and payroll analysts by anticipating resources needs, identifying opportunities for efficiency, improvement, and accuracy as well as inspiring teamwork, superb customer service and sustainable change.
Manage the year-end reconciliation processes including:
Preparation of annual returns
Production and distribution of Form W2
Liaise with internal and external auditors while providing direction and guidance to the payroll staff in collecting, validating and troubleshooting inquiries from the various regulatory agencies.
Liaise with internal business partners and with external agencies; develop and maintain methods of communicating payroll information to team members.
Ensure that all payroll information, files, and records are maintained in accordance with corporate policies and local statutes.
Your Capabilities and Credentials
Extensive working knowledge of payroll and financial information systems, experience in Oracle products, HRMS, Payroll and Time and Labor is preferred but not mandatory
Ability to analyze data and provide recommended solutions.
Highly proficient with MS Office products including Advanced Excel and Word.
Excellent verbal and written communication skills.
Demonstrated ability to lead, coach, mentor, team building, and support staff.
Excellent interpersonal, customer service, public relations, organizational, multitasking, work prioritization, research and problem-solving skills with minimal supervision.
Thorough working knowledge of payroll and accounting processes, and legislative regulatory frameworks. e.g. holiday pay, payroll deductions, FLSA, multistate taxation, prevailing wage, certified payrolls, to name a few.
Demonstrated ability to exercise discretion and judgement when handling confidential, sensitive, and/or controversial information.
Demonstrated thorough written communication with the ability to verbally communicate information and ideas in a manner that can be understood by others.
Demonstrated ability to work under pressure to meet deadlines and/or peak period workloads that will extend beyond the normal workday.
Occasional weekend work will be required.
Education and Experience
Minimum 10 years recent experience with an integrated payroll system.
Minimum 3 years supervisory or managerial experience.
Certified Payroll Professional designation from the American Payroll Association preferred
Accounting / Finance background would be an asset.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Job: Payroll Professional
Primary Location: United States-Arizona-Chandler
Employee Status: Regular
Job Level: Manager
Req ID: 190001U6