Administrative Assistant - ( 240002L2 )

Description

Grow with the best. Join a smart, creative, and inspired team that works to support operational excellence. The Stantec community unites more than 28,000 employees working in over 400 locations across 6 continents.

Your Opportunity

Your role will be to provide part-time qualified administrative support for the Stantec’s Baltimore (Towson) office team. We are looking for a resourceful, organized, and committed individual who can contribute to our team’s continued growth and success.

Your Key Responsibilities

• Reception duties including greeting and signing in visitors, office staff communications, answering and redirecting phone calls and emails, handling incoming/outgoing parcels and mail.

• Printing/copying, supply inventory and ordering, paying office administrative invoices.

• Assisting with document control including filing and archiving.

• Managing calendars, scheduling meetings/training, booking meeting rooms, ordering meals.

• Coordinating travel itineraries and arrangements.

• Coordinating repairs and services with property management and third parties.

• Responsible for general upkeep and appearance of office.

• Supporting office-based project management and technical staff.

• Supporting field-based construction engineering and inspection staff.

• Performs other administrative duties as required.

Qualifications

Your Capabilities and Credentials

• Excellent written and verbal communication skills.

• Excellent computer skills.

• Strong multi-tasking and time management skills with the ability to prioritize and organize multiple concurrent assignments.

• Positive, team-focused attitude. Dedicated to client satisfaction.

• Ability to work effectively under pressure and meet tight deadlines when necessary.

• Must be willing and able to take initiative when needed.

• Must have valid driver’s license and good driving record.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, Powerpoint), and

• Microsoft Office 365 and Microsoft Project experience a plus.

Education and Experience

High School Diploma with minimum of 4 years’ experience; or Associate’s degree in related field with minimum of 0-2 years’ experience; or equivalent combination of education and experience. Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Maryland-Baltimore

Organization : BC-2234 Shared Services-US Baltimore MD

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jun 27, 2024, 2:30:18 PM

Req ID: 240002L2

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans